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'[OT] MS word printing problem'
2007\07\01@204537 by Sean Breheny

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Hi all,

I once again turn to the amazing collective knowledge of the piclist :)

I have a large (145 page) MS word document which I created and I am
trying to convert to PDF. However, whenever I try to print it (whether
it be to a PDF converting printer driver or to a real printer), it
suddenly replaces some of the cross-references with the objects which
they cross-reference.

As an example, let's say on page 10 I say:

"See Figure 5 for more information"

When I go to print page 10, instead of getting "See Figure 5 for more
information", I get an extra copy of figure 5 on page 10 AND the
surrounding text on page 10 takes on the format of a caption.

It only does this for some of the cross-refs. The others it handles
properly. As far as I can tell, the ones it chokes on all reference
the appendix. I have looked at the field codes and see no difference
between the ones which work and the ones which don't.

I tried both checking and unchecking the "update fields" and "update
links" boxes under Tools->Options->Print and it had no effect.

This is MS word 2003 on Windows XP pro.

I even uploaded this doc to an online word to PDF conversion web site
and it did the same thing! Paid $19.95 for the darn conversion, too!

Any ideas?


Thanks!

Sean

2007\07\01@205259 by Marcel Birthelmer

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>
> Any ideas?
>

Sean,
have you considered running the document through OpenOffice? It might
be able to parse it in such a way that you don't get these oddities.
Regards,
- Marcel

2007\07\02@102812 by Tamas Rudnai

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Yes, OpenOffice has this nice feature, or google documents can convert Word
doc to PDF free of charge as well - you may have to review all pages tough
if you use other word processor than yours as each one of them has a
different engine.  With printer driver you can also try Foxit PDF Creator -
the eval version is free to play with only will put a water mark on your
pages so you could see if it worth to buy or not - but I'm not sure how it
would keep cross references and links.

Tamas


On 7/2/07, Marcel Birthelmer <spam_OUTmarcelb.listsTakeThisOuTspamgmail.com> wrote:
>
> >
> > Any ideas?
> >
>
> Sean,
> have you considered running the document through OpenOffice? It might
> be able to parse it in such a way that you don't get these oddities.
> Regards,
> - Marcel
> -

2007\07\02@114505 by Russell McMahon

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> I have a large (145 page) MS word document which I created and I am
> trying to convert to PDF. However, whenever I try to print it
> (whether
> it be to a PDF converting printer driver or to a real printer), it
> suddenly replaces some of the cross-references with the objects
> which
> they cross-reference.

Without trying it - my memory supplies Ctrl-f11 as an operation which
locks references.
This is not directly what you are talking about but may have some
effect.
No doubt this relates to a menu accessible command.

Searches Word help ...
OK - it's the "lock fields" command and Ctrl-shift-f11 unlocks them.

*** DON'T DO THE FOLLOWING ON YOUR MASTER COPY ***
To permanently unlink a reference you use Ctrl-shift-F9 .
Or, as M$ puts it:

       Note   Once a field is unlinked, the current field result is
regular text.
       If you later want to update the information, you must insert
the field again.

This does sound like it *may* do what you want.



           Russell

2007\07\02@135820 by Gerhard Fiedler

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Russell McMahon wrote:

> Without trying it - my memory supplies Ctrl-f11 as an operation which
> locks references.

Good ideas... (this and the unlink)

> No doubt this relates to a menu accessible command.
>
> Searches Word help ...
> OK - it's the "lock fields" command and Ctrl-shift-f11 unlocks them.

FWIW and AFAIK, this is one of the commands that is not in the default
menus. You probably can add it if you want, but IIRC a normal Word
installation doesn't have it there.

Gerhard

2007\07\02@182336 by Sean Breheny

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Thanks VERY much to Russell and all who responded.

This did the trick (highlighting all text and then hitting
Ctrl-Shift-F9). I saved this to a separate copy and I am able to print
it. If I need to make any more edits, I'll do them to my master copy,
repeat the Ctrl-Shift-F9 process, resave, then print.

In case anyone is wondering, this is my very much overdue Master of
Science thesis. :)

Sean


On 7/2/07, Russell McMahon <.....apptechKILLspamspam@spam@paradise.net.nz> wrote:
{Quote hidden}

2007\07\03@075338 by Russell McMahon

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>> OK - it's the "lock fields" command and Ctrl-shift-f11 unlocks
>> them.

> FWIW and AFAIK, this is one of the commands that is not in the
> default
> menus. You probably can add it if you want, but IIRC a normal Word
> installation doesn't have it there.

I dug it up years ago when I found that urls in documents would
randomly change to an unknown reference some time after I'd inserted
them. Very useful when pasting internet links and wanting them to stay
useful.




       Russell

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