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'[OT] MS word printing problem'
I once again turn to the amazing collective knowledge of the piclist :)
I have a large (145 page) MS word document which I created and I am
trying to convert to PDF. However, whenever I try to print it (whether
it be to a PDF converting printer driver or to a real printer), it
suddenly replaces some of the cross-references with the objects which
As an example, let's say on page 10 I say:
"See Figure 5 for more information"
When I go to print page 10, instead of getting "See Figure 5 for more
information", I get an extra copy of figure 5 on page 10 AND the
surrounding text on page 10 takes on the format of a caption.
It only does this for some of the cross-refs. The others it handles
properly. As far as I can tell, the ones it chokes on all reference
the appendix. I have looked at the field codes and see no difference
between the ones which work and the ones which don't.
I tried both checking and unchecking the "update fields" and "update
links" boxes under Tools->Options->Print and it had no effect.
This is MS word 2003 on Windows XP pro.
I even uploaded this doc to an online word to PDF conversion web site
and it did the same thing! Paid $19.95 for the darn conversion, too!
> Any ideas?
have you considered running the document through OpenOffice? It might
be able to parse it in such a way that you don't get these oddities.
Yes, OpenOffice has this nice feature, or google documents can convert Word
doc to PDF free of charge as well - you may have to review all pages tough
if you use other word processor than yours as each one of them has a
different engine. With printer driver you can also try Foxit PDF Creator -
the eval version is free to play with only will put a water mark on your
pages so you could see if it worth to buy or not - but I'm not sure how it
would keep cross references and links.
On 7/2/07, Marcel Birthelmer <gmail.com> wrote: marcelb.lists
> > Any ideas?
> have you considered running the document through OpenOffice? It might
> be able to parse it in such a way that you don't get these oddities.
> - Marcel
> I have a large (145 page) MS word document which I created and I am
> trying to convert to PDF. However, whenever I try to print it
> it be to a PDF converting printer driver or to a real printer), it
> suddenly replaces some of the cross-references with the objects
> they cross-reference.
Without trying it - my memory supplies Ctrl-f11 as an operation which
This is not directly what you are talking about but may have some
No doubt this relates to a menu accessible command.
Searches Word help ...
OK - it's the "lock fields" command and Ctrl-shift-f11 unlocks them.
*** DON'T DO THE FOLLOWING ON YOUR MASTER COPY ***
To permanently unlink a reference you use Ctrl-shift-F9 .
Or, as M$ puts it:
Note Once a field is unlinked, the current field result is
If you later want to update the information, you must insert
the field again.
This does sound like it *may* do what you want.
Russell McMahon wrote:
> Without trying it - my memory supplies Ctrl-f11 as an operation which
> locks references.
Good ideas... (this and the unlink)
> No doubt this relates to a menu accessible command.
> Searches Word help ...
> OK - it's the "lock fields" command and Ctrl-shift-f11 unlocks them.
FWIW and AFAIK, this is one of the commands that is not in the default
menus. You probably can add it if you want, but IIRC a normal Word
installation doesn't have it there.
Thanks VERY much to Russell and all who responded.
This did the trick (highlighting all text and then hitting
Ctrl-Shift-F9). I saved this to a separate copy and I am able to print
it. If I need to make any more edits, I'll do them to my master copy,
repeat the Ctrl-Shift-F9 process, resave, then print.
In case anyone is wondering, this is my very much overdue Master of
Science thesis. :)
On 7/2/07, Russell McMahon <paradise.net.nz> wrote: apptech
>> OK - it's the "lock fields" command and Ctrl-shift-f11 unlocks
> FWIW and AFAIK, this is one of the commands that is not in the
> menus. You probably can add it if you want, but IIRC a normal Word
> installation doesn't have it there.
I dug it up years ago when I found that urls in documents would
randomly change to an unknown reference some time after I'd inserted
them. Very useful when pasting internet links and wanting them to stay
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